Virtual Mind Privacy policy
Updated on October 13, 2026 · applies to the Virtual Mind XR app (Meta Quest) and to the web app at virtualmindxr.com/app. The Portuguese version is the reference text.
In short
- Your maps, notes, photos and recordings stay on your device. There is no account or sign-up, and we hold no copy of your content. On Quest, the headset's own backup keeps the app's files in your Meta account, if it is turned on.
- Only voice dictation uses the internet, and it sends just the audio of that dictation, to be transcribed.
- No ads, no trackers and no selling of data.
1. Who is responsible
Virtual Mind XR is responsible for the processing described here. For any request or question about your data, write to privacy@virtualmindxr.com.
2. What stays on your device
- Projects and notes: text, card positions, tasks and your progress in Study mode.
- Photos taken with the headset camera or picked from the gallery, and audio recordings attached to notes.
- Preferences: language, theme, text size, whether the tutorial was seen.
- The position of the map in your room (spatial anchor), stored by the headset system.
On Quest these files live in the app's own storage; in the web app, in the browser's storage. None of it is sent to us. A file leaves the device when you export or share a project yourself (.vmind, PDF or Markdown) and, on Quest, through the headset's backup, described below.
3. What leaves the device, and where it goes
| Feature | What is sent | To whom |
|---|---|---|
| Voice dictation (microphone button) | The audio of that dictation, while the app's microphone is on, and the app's language. Audio recordings attached to notes are not sent. | Our server (Cloudflare), which forwards it to Wit.ai, Meta's transcription service. We do not keep the audio or the text. |
| Usage limits | Your IP address and a random identifier of the installation (not the serial number, not your account). | Our server, only to count how many dictations were made in the day and prevent abuse. The counts are erased every day. |
| Web app | When the page opens, your browser requests the app files and the fonts. Dictation uses the browser's own speech recognition. Microphone and camera are only requested when you record audio or take a photo, and the result stays in the browser. | Cloudflare (hosting), Google Fonts (fonts) and, for dictation, your browser's vendor (for example Google or Microsoft). |
| Links in notes | Tapping a link opens the address in the device's browser. | The linked site, as in any browsing. |
| Quest backup (Meta's cloud backup) | The app's files: projects, notes, photos, audio recordings and preferences, up to 100 MB. | Meta, which keeps the copy in your Meta account and brings it back when the app is installed again. It is a feature of the headset's system, on by default: you can turn it off in the Quest settings. We neither receive nor access that copy. |
4. Headset permissions
- Microphone: dictation and audio recording in notes. Only used while the microphone or record button is on.
- Headset camera: taking a photo for a note, when you make the capture gesture. The photo stays on the device.
- Room data (walls and tables detected by Quest): resting the keyboard on a table or fixing the board to a wall. Used on the spot, on the device, and not sent anywhere.
- Spatial anchors: remembering where the map was in the room. They stay on the headset.
- Hand tracking: it is how the app is controlled. Movements are processed on the device and are not recorded.
5. What we do not do
- We do not ask for a name, e-mail or sign-up.
- We do not use analytics tools, ads or trackers, nor advertising cookies.
- We do not sell or hand data to third parties, other than the services listed above, which are needed for the feature to work.
6. How long data is kept
- On your device: until you delete the project or uninstall the app. We keep no copy. On Quest, with the headset's backup turned on, Meta keeps copies of the app's files in your account and brings them back on reinstall; without it, or if the files go over 100 MB, the maps are lost when the app is removed, unless you exported them.
- On our server: usage counts per IP and installation until the end of the day; technical logs (time, duration) for Cloudflare's standard period.
- At third-party services: according to each one's policy, listed below.
7. Third-party services
- Cloudflare — hosting of the site and of our server.
- Wit.ai (Meta) — dictation transcription.
- Google Fonts — fonts of the web app.
- Meta — the Quest system, the store and the cloud backup have their own policy for the data they collect and keep.
Some of these services process data outside Brazil.
8. Your rights
You may ask for information about, correction of or deletion of the data we process, under Brazil's LGPD (and the GDPR, if you are in Europe). In practice:
- What is on your device you can see, correct and erase yourself: by deleting the project, clearing the app's data or uninstalling. The Quest backup is controlled by you in the headset's settings and in your Meta account.
- For any other request: privacy@virtualmindxr.com.
9. Age
Virtual Mind XR has no minimum age of its own: the age required by your Meta account and by the device applies. The app does not ask your age or build a profile of who uses it.
10. Changes to this policy
When something changes in how data is handled, this page will be updated and the date at the top will change.